Fee records spread across registers and spreadsheets
With Edugent
Every due, payment and receipt sits against the student. Collections, outstanding amounts and defaulters are visible at any time.
Education management platform
One Platform. Every Campus Operation.
Edugent connects admissions, student records, fees, attendance, timetables, exams and parent communication in one system — so your office, staff and families work from the same up-to-date information.
For schools, colleges, coaching institutes and training centres.
- Web-based admin
- Parent & student portal
- Mobile app
- Role-based access
- Excel data import
Why institutions choose Edugent
From everyday problems to practical outcomes.
Most institutions run on registers, spreadsheets and separate apps that do not talk to each other. Edugent puts everything into one online system that every department updates and uses.
Admissions tracked on paper and phone calls
With Edugent
Enquiries, applications and document checks move through one pipeline, and approved applicants become students without re-typing.
Parents calling the office for routine updates
With Edugent
Parents and students check fees, attendance, timetables, notices and results themselves in the portal.
The same details entered again and again
With Edugent
Student, parent and staff details are entered once and used across fees, attendance and exams. Existing Excel data can be imported.
Shared logins and no control over who sees what
With Edugent
Every user has a personal login, with access limited to their role — principal, accountant or office staff.
No clear view of how the institution is doing today
With Edugent
The dashboard shows students, staff, today’s collections, outstanding fees and the admission pipeline at a glance.
Inside Edugent
Clear screens for the work your team does every day.
A web-based admin for the office and management, and a portal for parents and students.
The institution at a glance
Active students and staff, fees collected today, outstanding fees, defaulters, a seven-day collection trend and the admission pipeline — on one screen.
See it in a live demoAdmissions from enquiry to enrolment
Track enquiries and follow-ups, open admission cycles, and move applications through review, document verification and selection.
See it in a live demo
Fees, receipts and defaulters in one place
Collect fees at the counter or online, issue receipts instantly and see what is outstanding and who is overdue.
See it in a live demo
One record for every student
Search students, see programme, session and status, and open each student’s profile or fee ledger. Import and export with Excel.
See it in a live demo
Families see what matters to them
Parents see outstanding and paid fees for their child and can pay dues online, along with attendance, timetable and notices.
See it in a live demo
Product screens shown with sample data.
Features
Everything your institution runs, connected.
Each part of Edugent works from the same student record, so information entered once is available wherever it is needed.
Admissions
Run admissions from the first enquiry to enrolment without paper files.
- Enquiry tracking with follow-up status
- Admission cycles for each academic year
- Application stages for documents, review, approval and payment
- Online application link for your institution
- Approved applicants become students in one step
Students & families
Keep one reliable record for every student, parent and guardian.
- Student profiles with programme, division and session
- Status tracking — active, on leave and alumni
- Parent and guardian linking
- Custom fields for the details your institution records
- Excel upload and download
Fees & payments
Know exactly what is due, what has been collected and what is pending.
- Fee heads, structures and mapping by class, category or student
- Raise dues with late fines and discounts
- Collect by cash, cheque, UPI, card or online
- Instant receipts and a ledger for every student
- Outstanding and defaulter lists
Attendance & timetable
Record attendance daily and publish timetables that everyone can see.
- Attendance registers by class and division
- Daily marking and leave records
- Published timetables for staff, students and parents
- Attendance visible to parents in the portal
Exams & notices
Share results and updates without printing circulars.
- Exam sessions, papers and mark entry
- Results published to students and parents
- Notices for staff, students and parents
- In-app notifications
Parent & student portal
Give families direct access, on the web and on mobile.
- Fees, receipts and online payment
- Attendance, timetable and exam results
- Notices and notifications
- Switch between children from one parent login
Administration and control
Tools for management to set up the institution, control access and keep an eye on operations.
Owner dashboard
Key numbers for students, staff, fees and admissions.
Campuses & branches
Run one or more campuses with records kept to the right campus.
Academic structure
Sessions, programmes and divisions set up the way you work.
Users & roles
Personal logins with access based on each person’s role.
Approvals
Requests that need sign-off move through an approvals inbox.
Excel import
Bring in students, parents, staff and users from spreadsheets.
See how Edugent fits your institution.
A walkthrough of admissions, fees, attendance and the parent portal.
Modules & pricing
Start with the core. Add modules when you need them.
Every institution gets the core platform. Campus services such as library, transport, hostel and inventory are add-on modules, switched on only when you need them.
Included
Core platform
What every institution needs to run day-to-day operations.
- Admissions
- Students
- Parents & guardians
- Staff
- Fees, receipts & ledgers
- Attendance & leave
- Timetable
- Exams & results
- Notices & notifications
- Owner dashboard
- Campuses, users & roles
- Parent & student portal
- Excel data import
Online fee payment is available once a payment gateway is set up for your institution.
Add-on
Campus service modules
Enabled for your institution when required.
Library
Book catalogue with issue, return and renewals, and fines linked to the student’s fees.
Transport
Routes, stops and vehicles, student assignment and transport fees.
Hostel
Blocks, rooms and beds, allocation, and hostel rent and mess charges.
Inventory
Stock records and items issued to students, with charges added to their fees.
Pricing
Edugent is priced per institution. Your quote depends on student strength, the number of campuses and the add-on modules you choose.
Institutions
Set up the way your institution works.
Edugent is configured for your type of institution, so its structure and labels match the terms your staff already use.
Schools
Admissions, fees, attendance, timetables and parent access for K-12 schools.
Standards · Divisions · Academic years
Colleges
Course-wise admissions and fee plans, attendance, exams and student access.
Courses · Divisions · Semesters and shifts
Coaching institutes
Batch-wise enrolment, fee collection and student and parent updates.
Courses · Batches · Sessions
Training centres
Enrolment, fees and attendance for skill and vocational programmes.
Programmes · Cohorts · Intakes
Onboarding & support
We set Edugent up with you.
You are not left to configure software on your own. Our team sets up your institution, moves your data and helps your staff get started.
- 1
Demo and requirements
We walk you through Edugent and understand how your institution runs today — structure, fees, admissions and the modules you need.
- 2
Institution setup
We configure your institution type, campuses, academic structure, fee structure and the modules you have chosen.
- 3
Data migration
Students, parents and staff are imported from your existing Excel sheets using Edugent templates.
- 4
Access and training
Staff receive personal logins for their roles and a guided walkthrough of daily work. Parents and students are invited to the portal.
- 5
Go-live and support
Your team starts working in Edugent, with support from the Edugent team.
What is Edugent?
Edugent is online software that helps educational institutions manage day-to-day operations — admissions, student records, fees, attendance, timetables, exams and communication with parents — in one place. Software like this is often called an education ERP. In simple terms, it replaces separate registers, spreadsheets and apps with one shared system.
How is Edugent priced?
Edugent is priced per institution. Your quote depends on student strength, the number of campuses and the add-on modules you choose. Book a demo and we will share a quote for your requirements.
Can you move our existing data into Edugent?
Yes. Student, parent and staff data can be imported from Excel using Edugent templates. Our team helps you prepare and import the data during onboarding.
Who can log in, and what can they see?
Each staff member gets a personal login, and access is based on their role — for example, an accountant works with fees while an academic coordinator works with attendance and timetables. Parents and students get their own portal access to see the information that relates to them.
Can parents pay fees online?
Yes. Once online payments are set up for your institution, parents can pay dues from the portal. The office can also record cash, cheque, UPI and card payments at the counter. Every payment generates a receipt and updates the student’s fee ledger.
Do we need to install any software?
No. Edugent runs in a web browser, so there is nothing to install for the office. Parents and students can use the portal on the web or the Edugent mobile app.
Can we start with only a few modules?
Yes. Modules are switched on for each institution, so you can start with what you need — for example admissions and fees — and add library, transport, hostel or inventory later.
How long does implementation take?
It depends on the number of students and campuses, the modules you choose and how ready your existing data is. After the demo, we share an onboarding plan for your institution.
What support do you provide?
Our team supports you during onboarding and after go-live. Institutions using Edugent can write to [email protected] for help.
Who owns our institution’s data?
Your institution owns its data. Edugent processes it only to provide the service to your institution, as described in our Privacy Policy.
Book a demo
See Edugent with your institution in mind.
Tell us about your institution. We will walk you through the parts of Edugent that matter to you and answer your questions on setup, data migration and pricing.
- A walkthrough based on your institution type
- Guidance on moving your existing data
- A quote for your requirements
Prefer to talk directly?